# Employees, wages and salary payments in Irsaal goods transport software > Add staff on a monthly, daily or hourly wage, clock daily staff in and out, pay salary and advances with an absence deduction, and terminate an employee. - Product: Irsaal Goods Transport Software, by Irsaal Software - Section: Staff & payroll - Page: https://irsaalsystems.com/help/transport-employees-and-payroll - Last updated: 2026-09-25 **Employees** in Irsaal Goods Transport Software is the company's staff file: their details, how they are paid (monthly, daily or hourly), the salary and advances you pay them, and the ledger of it all. It is under **HR & Payroll → Employees** (page **Employees**: "Manage your staff, salaries, and payments"). It is separate from **Users**, which is about logging in: somebody can be an employee without ever having a login ([Users, roles and station permissions in Irsaal goods transport software](https://irsaalsystems.com/help/transport-users-roles-permissions)). Employees, Attendance and the work log are the add-on "Employees, payroll & attendance" (Business and Professional); on a plan without it the menu items show a padlock. Daily attendance, holidays and fingerprints are in [Attendance, holidays and fingerprint attendance in Irsaal goods transport](https://irsaalsystems.com/help/transport-attendance). ## On this screen: Employees At the top are cards **Total Employees**, **Active**, **Terminated** and **Monthly Salaries**. The table **All Employees** shows **Name**, **Position**, **Phone**, **Salary** (for example "per month", or a rate per day or per hour), **Status** (**Active**, **Inactive** or **Terminated**) and **Actions**: **Ledger**, **Edit**, **Terminate** or **Reactivate**, delete, and for daily and hourly staff **Clock In** and **Clock Out** (a note says "Daily and hourly staff clock in from Attendance"). A fingerprint button appears when fingerprint attendance is on. **Add Employee** needs the **Add** right on **Employees**. ## How do I add an employee, and what are the wage types? 1. Press **Add Employee**. Fill in the **Photo** (optional), **Name** (required), **Phone**, **Email**, **Address**, **Position** (required) and **Hire Date** (required). 2. Choose the **Wage Type** (required): **Monthly Salary**, **Daily Wages** or **Hourly Wages**. A monthly employee gets a **Monthly Salary** figure; a daily one a **Rate Per Day**; an hourly one a **Rate Per Hour** ("Please enter the per-day / per-hour rate." if missing). Daily and hourly staff clock in and out, and their earnings build up in their ledger from the hours they actually worked. 3. Press the save button. The message is "Employee created successfully." Editing (**Edit Employee**, **Update Employee**) says "Employee updated successfully." An employee who has any transaction cannot be deleted ("Cannot delete employee with existing transactions."); terminate them instead. ## How does clocking in and out work for daily and hourly staff? **Clock In** and **Clock Out** sit on each daily or hourly employee in the list and on their ledger under **Work Log**. Marking them **Present** on **Attendance** starts the paid shift and marking them **Out** ends it too. The ledger shows **Days Worked**, **Hours Worked** and **Earned (All Time)**, and whether the person is **Currently clocked in since** a time. A missed shift can be added afterwards with **+ Add a past shift manually** (an in time, an out time and a date). A shift that finishes after midnight belongs to the night it started: an Out time earlier than the In time counts as the next morning, so 10:00 PM to 03:00 AM is five hours. If nobody clocked someone out, the shift stays open instead of counting every hour since: close it with **Close Shift** and the time they really left. **Admin → Maintenance → Shifts that were never clocked out** can also repair old ones. For example: an hourly loader at 250 per hour clocked in at 4 PM and out at 11 PM each day is seven hours a day. After six days his ledger reads **Days Worked** 6, **Hours Worked** 42 and **Earned (All Time)** 10,500. ## How do I pay a salary or an advance? Open the employee's **Ledger** (**Employee Ledger**, "Payment history for …"). It shows the **Monthly Salary** (or **Daily Wage Rate** / **Hourly Wage Rate**), **Total Paid (All Time)** and **Remaining**, with tabs **Payments**, **Attendance** and **Work Log**. Two buttons, **Pay Salary** and **Give Advance**, need the **Pay Salary** and **Pay Advance** button permissions. 1. Press **Pay Salary** or **Give Advance**, and choose the **Transaction Type**: **Salary Payment** or **Advance Payment**. 2. The window opens on what the employee is actually paid on. For monthly staff the **Breakdown** shows **Advance Paid**, **Salary Already Paid** and **Remaining to Pay**, and the amount is pre-filled with the remaining salary after advances. For daily and hourly staff it shows the days and hours worked this month, what they earned, and the whole sum being settled (earned, less advances and payments already made), so the **Remaining to Pay** can be checked. 3. Under **Deduct for absences** ("Reduce the payable amount based on absent days") choose **Auto** (worked out from the attendance record) or **Manual** (type the **Deduction Amount**). A day is priced by the basis: one day of the monthly salary, a daily employee's day rate, or an hourly employee's own average day this month. For daily and hourly staff the form warns that they are already unpaid for a day they did not clock, so deducting charges them twice; the decision is yours. With **Settings → Attendance → Deduct pay for late arrival and early leaving** on, a **Deduct for late arrival / early leaving** option also appears (monthly staff only). **Net Payable** updates as you change it. 4. Choose the **Payment Method** (**Cash**, **Bank** or **Card**), add a **Note** and save. The message is "Salary payment of … recorded successfully." The money is taken out of the chosen account. Without permission you see "You do not have permission to pay salaries." (or advances). For example: monthly salary 45,000, an advance of 10,000 during the month, and **Auto** finding 2 absent days worth 3,000: **Net Payable** is 32,000, recorded as a salary payment of 32,000. ## What happens when an employee leaves? Press **Terminate**, choose a **Reason** (**Resignation**, **Misconduct**, **Poor Performance**, **Redundancy / Layoff**, **End of Contract**, **Absconding**, **Retirement** or **Other**), set the **Termination Date** and **Notes**, and **Confirm Termination**. They are marked inactive; their ledger stays with a banner showing the reason, the date and who did it. **Reactivate Employee** brings them back. Both need the **Terminate / Reactivate** button permission. **Terminating an employee does not disable their login**: if they had one, untick **Active Account** on their user as well. ## Frequently asked questions ### How do I pay staff salary in Irsaal goods transport software? **HR & Payroll → Employees → Ledger → Pay Salary**, check the amount and any absence deduction, choose the payment method and save. Add the employee first with **Add Employee** and their wage type. ### How do I pay a daily-wage labourer? Add the employee with **Wage Type** = **Daily Wages** and a **Rate Per Day**. Mark them **Present** on **Attendance** (or press **Clock In**), and their earnings build up. Pay them from their ledger with **Pay Salary**; the window shows what they earned and what is still remaining. ### How is an absence deducted? Choose **Deduct for absences** when paying a salary: **Auto** counts the month's absent days from attendance and prices each one, **Manual** lets you type the amount. Holidays are never counted as absences. ### Can I print an employee's ledger? Yes, **Export / Print** on the ledger (needs the **Export / Print PDF** button permission on **Employees**). ### Can an employee sign in to the software? Only if you also add them on **Admin → Users**. Employees are payroll records. ## Khulasa (Roman Urdu) "HR & Payroll → Employees" mein staff ka record hai: naam, position aur "Wage Type" (Monthly Salary, Daily Wages ya Hourly Wages). Daily aur hourly staff "Attendance" mein Present hone par ya "Clock In/Clock Out" se shift shuru aur khatam karte hain aur unki kamai ledger mein khud jama hoti hai. Tankhwah aur advance "Ledger → Pay Salary / Give Advance" se dein; absent din ki katauti "Auto" ya "Manual" chun kar lagayen, "Net Payable" dekh kar payment method chunen. Jis employee ki payment ho chuki ho use delete nahi kar sakte, "Terminate" karein; terminate karne se uska login band nahi hota, "Users" mein alag se "Active Account" untick karna hota hai. --- Source: https://irsaalsystems.com/help/transport-employees-and-payroll — Irsaal Help Center (https://irsaalsystems.com/help).