A station in Irsaal Goods Transport Software is one of the company's offices: the place goods are booked at, and the place they are unloaded and handed over at. Freight Rates is an optional rate card per route that suggests the freight on the booking form. You manage stations under Admin → Stations (administrator only) and rates under Operations → Freight Rates. Every company already has one station from the day it signs up (named after the company's city), and the plan decides how many more you can open. This guide covers both.
On this screen: Stations
Open Admin → Stations (page Stations (Offices): "Every office you book from or deliver at. Each station has its own code, cash account, staff and riders."). It shows "N of M stations used". Each station is a card with its name and code, Active or Inactive, and its own counters Booked, Received, Waiting and To hand over, the Cash balance, the number of staff logins and riders, and Edit, Activate / Deactivate and delete buttons. When the plan's limit is reached the button becomes "N / N — Upgrade to open another station" (or "Add another station" where the plan sells extra ones).
How do I add a station?
- Press Add Station. The form is Add New Station.
- Type the Station Name (required, unique; for example Lahore, Karachi, Multan). The Station Code ("Printed on every bilty number: LHR-00012.") is up to 10 capital letters and digits; leave it blank and the software suggests one (Multan becomes MLT). Optionally fill in Station In-charge, City, Phone, Address and Email.
- Only if this station is in another country, open Currency & Language and set its Currency Code, Symbol, Currency Name, Decimals, Symbol Position and Language (English, Urdu, Arabic, French, Russian or Spanish). Blank means "Use main setting" from Settings.
- Press Create Station. The message reads "Station Karachi (KHI) created with its own cash account." Every station gets its own cash account named "Cash — Karachi" the moment it is created, so its cash book starts that day.
If the code is not in capital letters and digits the form says "Use capital letters and numbers only, e.g. LHR." The code cannot be changed after the station has booked bilties: "The code LHR is already printed on this station's bilties and cannot be changed." A station that has booked or received anything cannot be deleted: "This station has bilties or challans on record — deactivate it instead." Use Deactivate to retire one ("Station deactivated."). An inactive station is no longer offered on the booking form.
How do stations limit what people see?
An administrator chooses a station in the top bar to see the software as that station does, or All Stations to see everything at once ("Station switched successfully."). Everybody else is posted to one station on Admin → Users and is locked to it: they see the bilties booked there and the bilties coming there, and nothing else (Users, roles and station permissions in Irsaal goods transport software).
On this screen: Freight Rates
Open Operations → Freight Rates (page Freight Rate Card). Rates only suggest the freight on the booking form and give website visitors an estimate; the clerk can always type the agreed kiraya. The suggested freight is the higher of the minimum charge and (weight × rate per kg + packages × rate per package). The table shows Route, Per kg, Per package, Minimum, Transit and Status (Active or Off), with edit and remove buttons.
For example, Lahore → Karachi with Per kg 20, Per package 0 and Minimum 500: a 50 kg bilty suggests 1,000, and a 10 kg parcel suggests the minimum, 500.
How do I add a route rate?
- Under Add a Route Rate choose From and To stations (they must differ: "Pick two different stations."). A route can only have one rate ("That route already has a rate — edit it instead.").
- Enter Per kg, Per pkg (per package), Minimum and Transit time (for example "1-2 days").
- Leave Add the return route at the same rate ticked if the way back costs the same.
- Press Save Rate ("Rate saved."). To change one, edit the row and press Save ("Rate updated."); to remove one, press remove ("Rate removed.").
On the booking form, when the chosen route has a rate, a box says "Rate card: Rs …" with a Use button (How to book, print, edit and cancel a bilty in Irsaal goods transport). Freight Rates needs View on Freight Rate Card (the ready-made Booking Clerk and Station Manager roles can view; only a role with Add / Edit / Delete changes rates).
Frequently asked questions
How do I add a new office or station in Irsaal goods transport software?
Admin → Stations → Add Station, type the name (and code, or let the software suggest one), and press Create Station. It gets its own cash account at once. Your plan decides how many stations you can have.
What is the station code for?
It is printed on every bilty number booked there (LHR-00012) and on the station's challans (CH-LHR-0007). Every station keeps its own running numbers. It cannot be changed once the station has booked bilties.
Can I delete a station?
Only one that has never booked or received anything. Otherwise deactivate it.
Do I have to set freight rates?
No. Rates are optional. Without a rate the clerk simply types the freight, and the website shows no estimate.
Can I show my rates on the website?
Yes: the website has a Rates page if you want your rate card public (Company website, online booking and Online Users in Irsaal goods transport).
Can one station use a different currency?
Yes. Under Currency & Language on that station, set its own currency and language. Left blank it follows Settings.
Khulasa (Roman Urdu)
"Admin → Stations → Add Station" se naya daftar (station) banta hai: naam likhein aur "Station Code" khali chhor dein to software khud suggest karta hai (jaise Multan ka MLT). Har station ka apna cash account khud ban jata hai. Code bilty ke number mein chhapta hai (LHR-00012) aur jab station se bilty ban jaye to code badla nahi ja sakta; jis station par bilty ya challan ho use delete nahi kar sakte, sirf "Deactivate". "Operations → Freight Rates" mein route ka rate (per kg, per package, minimum) likhein; ye sirf bilty mein kiraya suggest karta hai, clerk apna tay shuda kiraya likh sakta hai.