In Irsaal LPG Cylinder Delivery Software, the cash and empty cylinders a rider collects stay on the rider's name until the office approves that day. The rider submits the day from the Ledger tab of the Irsaal Rider app. The office checks it under Finance → Rider Ledger and presses Approve & Release, which moves the money into your cash and bank accounts and the empties into warehouse stock. Any shortfall stays against the rider.
What does the Rider Ledger screen show?
Rider Ledger opens on four figures:
- In Rider Hands (uncleared): cash still with riders.
- Empty Cylinders With Riders
- Awaiting Approval: days that riders have submitted.
- Riders
Below them are two lists:
- Pending Approval: each submitted day, with its Cash, Online, Empties and any Short.
- Riders: every rider's Deliveries, Cash Collected, what is Cleared and what is still With Rider.
How does a rider hand the day over?
In the app, the rider opens Ledger (My Daily Ledger). It shows the day's deliveries, cash and online collections, cylinders delivered and collected, and a customer-wise list. Under Hand over to admin, they:
- Enter Cash handed (Rs.): the notes and coins they are giving the office.
- Enter the Empty cylinders handed in.
- Add an optional Note for the admin.
- Press Submit Ledger.
A day can only be submitted once. Days a rider forgot are listed as "not submitted", and Also submit my missed days sends them in with today's. Cash the rider spent on the round (fuel, for example) is added under Spent on the round in the app, and only that cash comes off the hand-over. Submitting needs a connection.
How do I approve a rider's day?
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Open Finance → Rider Ledger and press Review & Approve on the day under Pending Approval. Or open the rider and pick the day.
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The rider's page shows the Daily Ledger for that date:
- Cash Today and how much is to hand over
- Online Today
- Invoiced
- Filled Delivered and Empties Collected
- the Handover Status
Below that are Spent on the Round, a Customer-wise Detail and Settlements.
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Press the green tick on the submitted settlement. The Approve Hand-over box opens:
- Empty cylinders actually received: count them. This is what goes back into empty stock.
- Cash into: the account the notes and coins go into.
- Bank transfer into: the bank account for payments the rider marked as bank or online.
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Press Approve & Release.
The money leaves Rider Cash in Hand and lands in the accounts you chose. The empties move from the rider to Warehouse Empty, ready for the plant. If less was handed over than was collected, the shortfall stays against the rider as their debt.
To send a day back instead, press Return (the undo arrow) and confirm.
A rider entered a wrong payment. How do I fix it?
On the rider's page, find the payment under Settlements or the customer-wise list and use Correct Payment. Enter the right Amount and Method, give a Reason for correction (such as "rider typed 500 instead of 300"), and press Save Correction. The account balance and the customer's ledger are both adjusted by the difference. Riders cannot edit a payment themselves; they ask an admin. (Needs Rider Ledger → Edit Collected Payment; deleting one needs Delete Collected Payment.)
Can I reopen a day that is already approved?
Yes. Press Reopen on the rider's page for that day ("Reopen this settlement? The released cash and empty cylinders will be rolled back."), correct it, and approve it again (needs Rider Ledger → Re-open Settlement). A submitted day shows "This day is submitted — the rider cannot submit it again".
How do I print a rider's day?
On the rider's page, press PDF / Print (A4). It prints the whole day on one A4 sheet for the paper file.
Where do I see the riders on a map?
Finance → Live Map shows the last location each rider's phone reported, and Operations → Live Tracking replays the day; see Live Tracking in Irsaal LPG software: rider map and delivery proof.
Frequently asked questions
Where does the cash an LPG rider collects go?
It stays on the rider's name, in Rider Cash in Hand, until the office approves that day in Rider Ledger. Approval moves it into your cash or bank account.
The rider's cash is short. What happens?
Approve what was actually handed over. The shortfall stays against the rider and shows on their ledger until it is settled.
A rider forgot to submit yesterday. What now?
The app lists the missed day. The rider can open it on its own, or tick Also submit my missed days when submitting today. The office sees each day under Pending Approval.
Why are empties still showing With Riders?
The rider's day has not been approved yet. The empties move to Warehouse Empty when you press Approve & Release.
Can a rider's fuel be taken from the cash they collected?
Yes. The rider adds it under Spent on the round in the app, or the office records an expense with that rider selected. Cash spent against a rider comes off their hand-over.
Rider ka hisaab kaise approve karte hain?
"Finance → Rider Ledger" mein "Review & Approve" kholein, khali cylinders gin kar "Empty cylinders actually received" mein likhein, "Cash into" mein account chunen aur "Approve & Release" dabayen. Paisa accounts mein aur khali cylinders godam mein chale jate hain; kam paisa ho to farq rider ke zimme rehta hai.
Khulasa (Roman Urdu)
Rider jo cash aur khali cylinders jama karta hai, woh uske naam par rehte hain jab tak office us din ko approve na kare. Rider app ke "Ledger" tab mein "Cash handed" aur "Empty cylinders handed in" likh kar "Submit Ledger" dabata hai. Office "Finance → Rider Ledger" mein "Review & Approve" kholta hai, khali cylinders gin kar aur account chun kar "Approve & Release" dabata hai. Paisa accounts mein aur cylinders godam mein chale jate hain. Kam paisa ho to farq rider ke zimme rehta hai. Galat payment "Correct Payment" se theek hoti hai, aur approve kiya hua din "Reopen" se dobara khul sakta hai.