To set up Irsaal Milk Shop Software for the first day, work in this order: shop details, milk types and rates, cash and bank accounts, riders, customers, suppliers and products, staff logins, printing, then the first morning's stock and dispatch. A new milk shop already comes with three kinds of milk (Cow Milk, Buffalo Milk, Goat Milk, each at Rs 150 a litre), three accounts (Cash in Hand, Main Bank Account, JazzCash), a set of expense categories, the units litre, kilogram, piece, millilitre, gram, dozen and mann, and two products (Yogurt / Dahi and Eggs). You change these; you do not start from nothing.
What do I do first?
- Shop details. Open Admin → Settings. On the Milk Shop Info tab set Shop Name, Tagline, Phone, Email, City, Website, Address, Logo, Time Zone (starts as Asia/Karachi) and Language (English (Default) or اردو (Urdu)). On Currency & Region check the Currency Symbol (starts as Rs), Decimals and Symbol Position. Press Save Settings.
- Milk types and rates. Open Admin → Milk Types & Rates. All three milks start at Rs 150. Press Edit Rate on each one and set the real Rate per Litre. Press Add Milk Type for camel, sheep or any other milk you sell. See Milk types and rates per litre in Irsaal milk software.
- Evening shift hour. On Settings → Currency & Region, in the Milk Defaults block, set Evening Shift Starts At. From that hour, stock, dispatch and POS screens open on the evening shift. It starts at 3:00 PM.
- Modules. On Settings → Modules leave POS (Milk, Yogurt & Products) on, and switch on only what you use: Supplier Milk Contracts, Multiple Own Farms, Own Milk Cost Price, Manufacturing & Production, Multi-Branch. See Settings and modules in Irsaal milk shop software.
- Accounts. Open Finance → Cash / Bank. Edit the opening balances of the three accounts or press Add Cash, Add Bank or Add Card for more. See Cash / Bank accounts, transactions and expenses in Irsaal milk software.
- Riders. Open Management → Riders and press Add Rider. Give each rider a Name, Phone, Vehicle Type, tick Enable rider portal login, and give a real Login Email and Password. The app signs in with an email and password. See Irsaal Rider app for milk riders: complete guide.
- Customers. Open Management → Customers and press Add Customer for each subscriber, or use Import Data (in the menu below Purchase Returns) for many at once. Give each one a Customer Type, Assigned Rider, Delivery Time, the milk and litres, and any Opening Balance (owed by customer). See Customers and subscribers in Irsaal milk shop software and Import customers, products and stock from Excel, and restore a backup, in Irsaal milk.
- Suppliers. Open Management → Suppliers, press Add Supplier, and enter any Opening Balance (payable). With Supplier Milk Contracts on, set each supplier's daily agreement with Set Contract. See Suppliers, milk purchases and product purchases in Irsaal milk software.
- Products and stock. Open Stock & Products → Products to check the two ready products and press Add Item for the rest. Enter Opening Stock and Cost per Stock Unit. See Products, inventory, recipes and production in Irsaal milk software.
- Staff logins. Open Admin → Users, press Add User, and choose a Role. Keep riders on the Riders screen. See Users, roles and permissions in Irsaal milk shop software.
- Printing. For a counter thermal printer, set the Thermal Receipt tab. See WhatsApp messages and receipt printing in Irsaal milk shop software.
- WhatsApp. The administrator connects the shop's own number from the profile menu → WhatsApp. See WhatsApp messages and receipt printing in Irsaal milk shop software.
What do I do on the first morning?
- Open Daily Operations → Daily Milk Stock and enter the day's milk. See Daily Milk Stock in Irsaal milk shop software.
- Open Daily Operations → Rider Dispatch, load each rider and press Dispatch. See Rider Dispatch, no delivery and live tracking in Irsaal milk.
- In the evening, open Management → Rider Ledger and approve each handed-over round. See Rider Ledger in Irsaal milk software: approve a rider's round.
Frequently asked questions
Where do I set the rate per litre?
Under Admin → Milk Types & Rates. Each kind of milk has one Rate per Litre. It is the price new subscribers start on and the price the counter quotes. Existing subscribers keep their own rate until you move them with Update Customer Rates.
Why is my dashboard empty?
A new shop has no data yet. Add a milk stock sheet, riders and customers, and the Dashboard fills in. The button Enter Today's Milk Stock appears until stock is entered for the day.
What is the order of setup?
Shop details, milk types and rates, accounts, riders, customers, suppliers and products, staff, printing. Customers need milk types and (for a rider's round) an assigned rider first.
Can I change the shop name later?
Yes. Change Shop Name on Settings → Milk Shop Info and press Save Settings. Receipts and reports use the new name from then on.
Do I need to add my staff first?
No. The owner's login is the administrator. Add staff when they need to sign in.
Khulasa (Roman Urdu)
Pehle "Settings → Milk Shop Info" mein shop ka naam, phone, time zone aur language likhein. Phir "Milk Types & Rates" mein har doodh ka "Rate per Litre" theek karein (naye shop mein sab 150 hoti hain). Phir accounts, riders ("Riders" mein login email aur password ke sath), customers, suppliers aur products add karein. Aakhir mein staff ke "Users", printer aur WhatsApp. Pehli subah "Daily Milk Stock" mein doodh likhein, "Rider Dispatch" se rider ko bhejein, aur shaam ko "Rider Ledger" mein "Approve" karein.